Service reports on your phone
Say what you did and AI fills in the report. Checklist, photos, the customer’s signature with a finger and a ready PDF – before you leave the site. Plus inspection reminders and the history of every machine. Free for a single technician.
Say what you did. The report fills itself in.
The technician records a short note at the machine. AI recognises the speech, ticks the checklist items and writes the faults, the work done, the parts and the recommendations for the next visit.
- Talk instead of typingUp to 5 minutes of recording at the machine. AI understands part names and the items on your checklist.
- You approveAI marks only what you talk about and highlights it in purple. You check, correct and save.
- Even without signalIn a hall without network the recording waits on the phone and is sent when the signal is back.
Voice recording works in the Android app. In the web panel you type the note or dictate it with the keyboard.
Questions about AI
What happens to the recording?
The recording goes through our server to OpenAI’s speech recognition and is turned into text. Machine Manager does not keep recordings – only what the technician approves stays in the report. Data sent through the OpenAI API is not used to train models.
How much does it cost?
AI drafts are included in every plan: 20 a month on the free Starter plan, 200 on Solo, 1,000 on Business, 3,000 on Professional and 10,000 on Enterprise.
Does AI save the report by itself?
No. AI only suggests. Items and fields filled in by AI are highlighted in purple, and the technician checks and corrects them before saving and the customer’s signature.
Does it work without signal?
Yes. The recording stays on the phone and is sent when the network is back. It is not lost even if the app is closed – the next time you open a service for that machine, you send it with one tap.
See how it works
Machine Manager replaces spreadsheets and paper protocols with a system that actually saves you time and prevents costly breakdowns.
Everything your service team needs
No more lost protocols, missed inspections, or wasted hours searching for machine history.
What you can do
All the tools to run professional machine maintenance — without the chaos.
Client Database
Keep all client data organized. Know exactly which machines belong to which customer.
Machine Database
Full service history, documentation, and specs for every machine — accessible in seconds.
Digital Service Protocols
Create, assign, and complete protocols remotely. No more paper forms that get lost.
Reports & Analytics
See which machines break most, which technicians are busiest, and where you're losing money.
Scheduled Inspections
Never miss a mandatory inspection. Set up recurring schedules and get automatic reminders.
Photos, Files & Notes
Attach photos, GPS locations, documents, and notes to every service record.
Trusted by service teams
“Since we started using Machine Manager, our service response time dropped by 40%. The mobile app lets our technicians complete protocols on-site instead of filling paperwork back at the office. It's a game changer for our daily operations.”Sebastian Dziak
Simple, transparent pricing
Start free. Pay as your team grows.
No hidden fees. No long-term contracts. Cancel anytime.
Starter
For a single technician. The full app, no card required.
€0
Free, no card required
Start for free- 1 user
- Up to 15 machines
- 20 AI report drafts a month
- Service reports, inspections, customer signature, PDF
Solo
For one technician with more machines.
€5net / month
+ VAT where applicable · EU businesses with a VAT ID: reverse charge
or €50 net per year – 2 months free
- 1 user
- Up to 50 machines
- 200 AI report drafts a month
- Service reports, inspections, customer signature, PDF
Business
Most popular
For a small service company with a few technicians.
€19net / month
+ VAT where applicable · EU businesses with a VAT ID: reverse charge
or €190 net per year – 2 months free
- Up to 5 users
- Up to 100 machines
- 1,000 AI report drafts a month
- Service reports, inspections, customer signature, PDF
Professional
For companies with several service crews.
€49net / month
+ VAT where applicable · EU businesses with a VAT ID: reverse charge
or €490 net per year – 2 months free
- Up to 15 users
- Up to 500 machines
- 3,000 AI report drafts a month
- Service reports, inspections, customer signature, PDF
Enterprise
For large organisations – no limits.
€119net / month
+ VAT where applicable · EU businesses with a VAT ID: reverse charge
or €1,190 net per year – 2 months free
- Unlimited users and machines
- 10,000 AI report drafts a month
- Service reports, inspections, customer signature, PDF
Need a dedicated instance, integrations or an SLA? Write to us: info@machine-manager.com
Free service report templates
Download a ready-made service report or maintenance checklist as PDF or Excel – no sign-up. And when you are tired of paper, fill in the same report in the app, with the customer’s signature on screen.
